The Australian Synchrotron provides funding support for successful beamtime applicants in the form of travel funding and/or onsite accommodation. Funds granted are to be used solely to cover the majority of the cost to travel to the AS facility. Travel expenses supported include flights and Melbourne-based ground transport costs only.


To be eligible for funding, users must meet the following criteria.

  • Users are travelling from
  • Users have been awarded beamtime at the facility based on one of the following proposal types
    • Merit
    • MX Rapid Access
    • MX CAP (please proceed to the MX beamtime page for instructions)
    • Preferred access


You must create & begin your Experimental Authorisation prior to submitting your Travel Funding Application.


How to apply

New Zealand researchers, please proceed to the New Zealand Synchrotron Group website.

Country Victorian researchers can apply for accommodation only, please proceed to the User Accommodation page.

As at 01 September 2016, International researchers will no longer be eligible for complimentary accommodation. To view a list of current rates at the guesthouse, please proceed to the User Accommodation page.

Local researchers are not eligible for AS funded travel or accommodation

Interstate researchers can apply for travel funding by submitting a Travel Funding Application for Interstate User Groups form. 

Download the Travel Funding Application form here.

Tips for a successful funding application

  • The completed form must be submitted via email to the User Office a recommended minimum of 4 weeks prior to travel
  • Funding cannot be split amongst different institutions; only one application can be approved per beamtime allocation; funding will be reimbursed to the applicant's organisation only
  • The applicant must be
    • one individual only
    • either on the proposal or attending the beamtime
    • employed by an interstate-based organisation
  • The form must be signed by the appropriate parties prior to submission to the User Office
  • Persons included on the application must reside interstate and not exceed three in total
  • If any persons are travelling interstate by car or train, please indicate this on the application for each person
  • Accommodation should not exceed funded limits, please refer to the User Accommodation page for further details
  • Please note: Guesthouse check-in is available from 2pm daily with check-out required by 10am. Please take this into account when preparing your funding application. We recommend requesting additional nights should users require access to accommodation for longer periods. In some cases additional nights may attract fees. Please contact the User Office for further information.

Please note: As of 13 February, all users applying for domestic travel funding and/or accommodation for upcoming beamtime may do so via the Australian Synchrotron User Portal.

Embedded within your Experiment Authorisation (EA) is a ‘Travel Funding & Accomm’ tab which will allow funding and accommodation to be requested for your visit (subject to eligibility criteria). We recommend that users complete their travel application prior to the submission of their EA.

Users may also continue to submit the Domestic Travel Funding application form and/or Accommodation Only application form during round 2018-1. If you have submitted your application via Portal, there is no requirement to submit a funding or accommodation form.

From Tuesday 01 May 2018, all funding and accommodation applications MUST be submitted via the Portal.


Once the application is approved, you will be issued with a funding approval letter outlining the total maximum funding.

Users will need to book their own travel and preference must be shown for the most economical means of transport. We ask users to organise travel in advance to qualify for cheaper fares and, where possible, for users to travel together.

Funding limits

The AS travel funding is designed to cover the majority of flight costs and Melbourne-based ground transportation costs only. Funding is calculated based on the amounts in the funding table below and capped at a maximum of three people per proposal.

All allowances are in Australian dollars and are now quoted inclusive of Australian GST.

Departure City
Per Person   Departure City
Per Person
Canberra $500 Auckland $700
Sydney $450 Christchurch $750
Armidale $750 Wellington $750
Brisbane $450 Dunedin $950
Cairns / Townsville $700 Palmerston North $900
Darwin $1000    
Perth $880    
Adelaide $350    
Hobart $450    
Ground transport (in Melbourne only) $220 per scheduled experiment            

(Airfare allowance last reviewed 05 September 2017)

Accommodation for Users

All Users attending beamtime, please go to the User Accommodation page for further information.

If your stay is not relating to beamtime, please go to the Australian Synchrotron Guesthouse page.


Invoicing and Acquittals

Please click here for information regarding Invoice and Acquittal processes.